Free tool · Email

Free email signature generator

Add your details, photo and brand colors, pick a template and copy the signature into Gmail, Outlook or Apple Mail.

  • Free
  • No sign-up
  • No watermark
  • Runs in your browser
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How it works

Make an email signature in three steps.

  1. 1

    Add your details

    Your name, title and contact details, plus a photo, a logo and the social profiles you want to link.

  2. 2

    Pick a template and colors

    Choose one of eight templates, then set your brand color, font and text size. The preview updates as you type.

  3. 3

    Copy it into your email

    Click Copy signature and paste it into the signature settings of Gmail, Outlook or Apple Mail.

Install guide

Add your signature to your email app.

Click Copy signature first, then follow the steps for the app you use.

Gmail

On the web, open Settings, then See all settings. On the General tab, scroll to Signature, click Create new, name it and paste. Pick it under Signature defaults, then click Save changes at the bottom of the page.

Outlook

In the new Outlook and Outlook on the web, go to Settings, Account, Signatures. Add a new signature, paste, choose when to use it and save. In classic Outlook for Windows, go to File, Options, Mail, Signatures.

Apple Mail

On a Mac, open Mail, then Settings (Preferences on older macOS) and the Signatures tab. Select your account, click + and paste. Uncheck Always match my default message font so your fonts stay as designed.

Good signatures

What makes a signature work.

Keep it short

Name, title, one phone number, email and website are enough. Every extra line pushes your message further down a phone screen.

Use a small, clear photo

A well-lit headshot helps people put a face to the name. Uploads are scaled down, so the signature stays light.

Link two or three profiles

Only the ones you keep up to date. LinkedIn suits most business contacts, Instagram suits visual businesses.

Give the button one job

If you add a button, point it at one thing people often want from you, like booking a call.

FAQ

Email signature questions.

Short answers about how the tool works and what it's for.

How do I add an email signature in Gmail?

Click Copy signature. In Gmail on the web, open Settings, then See all settings. On the General tab, scroll to Signature, click Create new, name it and paste. Choose it under Signature defaults, then click Save changes at the bottom of the page.

How do I add a signature in Outlook?

Click Copy signature. In the new Outlook or Outlook on the web, go to Settings, Account, Signatures, add a new signature, paste and save. In classic Outlook for Windows, the same settings are under File, Options, Mail, Signatures.

Why don't the images show in my signature?

Uploaded images are built into the signature itself, and some email apps, Gmail included, don't show images added that way. Gmail also limits how long a signature can be. Paste a link to an image that's already online, like the logo on your website, and it will show in more places. Some apps also hide every image until the reader allows them.

Is this email signature generator free?

Yes. There's no sign-up, no watermark and no limit. Make as many signatures as you like, for yourself or for everyone on your team.

Is my information stored or uploaded?

No. The generator runs in your browser. Your details and images stay on your device and aren't sent to SmallForce or saved, so refreshing the page clears the form. If you paste an image link, your browser loads that image to show it in the preview.

What does Copy HTML do?

It copies the signature's code instead of the formatted signature. Use it in email apps that have an HTML signature editor, or if you want to edit the code yourself.

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